The Guthrie Police Department will soon be going digital and in the process will remove beyond stacks of paper and allow more space in the 911 Communication Center.
On Tuesday evening’s Guthrie city council meeting, the council voted unanimously to award ImageNet Consulting to digitize and retain records for the police department.
City officials say a large portion of the Records Room was demolished in order to expand the Center. The 23 file cabinets that were in the Records Room are now being held in various places throughout the police department while awaiting digitization.
The project is estimated to be $35,311 and will be funded with the Capital Improvement Sales Tax.
The LaserFiche System will enable the City to save space and time. The City Clerk’s office has utilized the ImageNet system since 2011 as part of its efforts to retain important city records.
The cost includes necessary upgrades to the current LaserFiche System in the City Clerk’s Office. In addition, the City will also purchase (from a separate vendor) a $4900 used server, additional space for the Drobo Data Storage for $800 and $680 for labor to install and configure the server.