Mercy Hospital Logan County Launches Electronic Health Record

GUTHRIE, Okla. – June 9 was a big day at Mercy Hospital Logan County. Some may even call it epic. Mercy’s electronic health record (EHR), called Epic, launched at midnight Saturday, connecting the hospital to 24 other Mercy hospitals, and countless clinics – including all four Mercy Clinics in Guthrie and Crescent, on the EHR.

“We have completed hundreds of hours of training the past eight weeks,” said Josh Tucker, administrator at Mercy Hospital Logan County. “Our co-workers are pretty pumped up about it. Having electronic health records will eliminate our old paper charts and increase our efficiency capturing vital patient information. It will be nice to reduce our dependence on paper and I’m excited that our patients can access their health records, too.”

The advantages go on and on – less paper, no sloppy handwriting, no waiting for records to be transported. Mercy Clinic doctors, nurses, practitioners and specialists will have immediate access to patient records from every nurses’ station, exam room and doctor’s office across the four states Mercy currently serves: Arkansas, Kansas, Missouri and Oklahoma.

It’s full of advantages for patients, too. Next time a doctor asks a patient when the last time she had her cholesterol levels checked, she doesn’t have to wrack her memory trying to come up with an accurate answer. The doctor can pull up the patient’s electronic medical record, look at the patient’s history of tests and decide whether it’s time for another test, or not. This could potentially save patients the cost, time and anxiety of going through redundant testing.

Another advantage is communication. Mercy Clinic doctors are informed when their patients have appointments with other Mercy Clinic specialists, or visit any Mercy urgent care facility or emergency room. That means primary care providers can perform the follow-ups necessary after unexpected medical visits.

Plus, patients can access their own EHRs, and the EHRs of their kids and other people whose health they manage, using MyMercy. This patient portal to the electronic health record allows patients to schedule appointments with their physician, communicate via private two-way messaging with their care team, see lab results in a timely manner, request prescription refills, pay bills online and in some cases conduct e-visits – virtual medical consultations being piloted at Mercy. More than 200,000 patients are enrolled in MyMercy.

It’s a big learning curve for co-workers, but Mercy has been implementing EHR for nearly a decade. For two weeks starting Saturday, 90 co-workers from other Mercy locations who are experienced with EHR will take turns travelling to Logan County to support staff during the switch.

“I’m really proud of the way our co-workers are embracing this new technology,” said Tucker. “Our top priority is always to care for our patients the best way possible – EHR helps us do that. Now we can easily see all of the patient’s medications, allergies and lab results. Since all of this information is right there in their EHR, our physicians can readily access this to ensure we are prescribing the best choice of treatment for our patients.”

A federally mandated electronic conversion of patients’ health records was instituted in 2009, but Mercy was ahead of the curve, beginning the transition in 2004 with a $450 million investment.

Electronic health records for all 3 million patients served per year at Mercy are safe in the Mercy Data Center. Known as the “Fort Knox of Data Storage,” the $60 million, high-tech data center – built to withstand tornado-force winds and constructed in an area removed from earthquake fault lines – sits on a bedrock foundation in Washington, Mo., and has access to alternate sources of power. It’s capable of transferring the entire contents of the Library of Congress in less than 6.5 seconds. For more about the Mercy Data Center, click here.

Such forward thinking has gained Mercy national attention, like being named Health Care’s “Most Wired” by the American Hospital Association in 2011, an honor recognizing hospitals for adoption, implementation and use of information technology.

June 9, Mercy Clinic Crestwood and Mercy Clinic Guthrie Division also launched EHR. Now, all four Mercy Clinics in Guthrie are connected by EHR. Mercy Hospital El Reno launched EHR the same day.